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How to Migrate Shared Mailbox to Office 365

2 months ago
2 months ago
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On-premises Exchange Server to Office 365 is a complicated migration process. While doing it you may end up with large volumes of data or servers or often inaccessible servers. Shared mailboxes are mostly useful for storing critical information, which necessitates the need for smooth migration. A native tool or a third-party EDB to PST converter can make the task easy. 

Here is detailed info on migration methods of shared mailboxes and the way Stellar Converter for EDB makes it easy.

The Need to Migrate Shared Mailboxes to Office 365  

Organizations migrate shared mailboxes to Office 365 for different reasons:

  1. Centralized Management: Office 365 lets users manage data centrally.
  2. Accessibility: Mailboxes are convenient for reaching everyone because of the possibility of remote working.
  3. Scalability: Office 365 can support growing business requirements seamlessly.
  4. Data Security: One of the key characteristics of companies’ operating models is the level of security that Microsoft Cloud provides.

How Can You Migrate the Shared Mailboxes Easily to Office 365

Here are a few methods to facilitate the migration of Shared Mailboxes to Office 365

1. Migrate Shared Mailboxes Using Outlook

This technique involves exporting shared mailboxes to PST and then using Outlook to import them to Office 365. Here are the steps 

  1. Export Shared Mailbox to PST: Save the shared mailbox to a PST file by following the steps outlined below. 
  2. Save the shared mailbox: Go to File, and then click on the Import And Export feature.
  3. Set Up Office 365 Profile: Set up a new Outlook with the account linked to the Office 365 shared mailbox.
  4. Import PST to Office 365: Load the data from the PST file into Office 365 shared mailbox through the Import and Export feature.

Limitations:

  1. Works only if the Exchange Server is available in the network environment
  2. Slow and ineffective in dealing with a large number of emails, especially in the modern world
  3. The Outlook may crash when handling some large PST files.

3. Migrate Shared Mailboxes Using New-MailboxExportRequest

New-MailboxExportRequest will convert the shared mailboxes to PST files and then using the network upload approach to transfer them to Office 365. Let’s find out how to do it.

1. Use New-MailboxExportRequest command

You can try New-MailboxExportRequest command to Export Mailbox to PST by using the following syntax:

New-MailboxExportRequest -Mailbox <MailboxName> -FilePath <Path>

Get-MailboxExportRequest

2. Upload PST to Office 365

  • Login to the Compliance portal and click Data Lifecycle Management – Import.
  • Go to Module and click on Import & Export Data, 
  • Click on Create Import Job and choose Upload your data.

3. Map PST Files

The CSV files that contain data in a comma-separated values structure are useful for mapping PST files to shared mailboxes.

4. Monitor Import

Check it from the import page in Exchange Online.

Limitations:

Both are time-consuming and involve several steps that the system manually executes.

4. Migrate Shared Mailboxes Using Stellar Converter for EDB

Stellar Converter for EDB is an efficient tool designed particularly for the migration of shared mailboxes to Office 365. 

Features of Stellar Converter for EDB

  • Supports All Exchange Versions: You can integrate it with Exchange Server 5.5 and later versions of Exchange Server 2019
  • Handles All Mailbox Types: Extends full support for Shared mailboxes, User mailboxes, Archives, Public folders, and deleted items
  • Additional Formats: Converts EDB to PST, Live Exchange, and export mailboxes to different formats like PST, Live Exchange, EML, MSG, RTF, HTML, and other supported formats

Steps to Migrate Using Stellar Converter for EDB:

Here are the requisite steps to use this software for shared mailbox to office migration:

1. Install the software

Stellar Converter for EDB is available for download on the official website of Stellar Data Recovery. Download and install it on a Windows device.

2. Select the Database File

Work with an EDB file, no matter whether the Exchange Server is working.

3. Scan and preview mailboxes

  • Scan to find a list of mailboxes
  • Preview data so to ensure the accuracy of alternatives 

4. Export Mailboxes

Select the shared mailboxes and export them straight to Office 365 or the .pst files.

5. Monitor Export

Track the progress and control any interruptions without leaving the system.

Advantages

  • No need for a working Exchange Server
  • Fast and reliable, even for large mailboxes
  • Easy-to-use interface suitable for those who are not experts

Conclusion

Modern businesses require moving shared mailboxes to Office. It helps with better security, flexibility, and easy access. You can use methods like Outlook Export, NewMailboxExportRequest But these can be slow, hard, and need a working Exchange Server. 

Stellar Converter for EDB is the easiest and fastest way to migrate. It simplifies the process and saves time. The EDB to PST converter helps you move mailboxes without losing data or causing delays. Moreover, to use Stellar Converter for EDB to move mailboxes to Office 365, you don’t need the Exchange Server to be working. 

It works smoothly with large mailboxes without crashing or slowing down. Buy any of the available versions of the EDB to PST converter and proceed with your migration task without hassles.

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